The most valuable asset to your business is you. You want to invest your time in high level responsibilities, not day-to-day chores. You realize your business has grown past the point of a one man (or woman) show and you’re ready to hire a virtual assistant to crank out the office work.As with an in-house office assistant, there are hundreds of jobs you can delegate. Here are 7 routine tasks to assign to a virtual assistant:
Review and answer routine correspondence – What are your hours? Do you have any blue scarves? Can we sell you insurance? A virtual assistant can screen emails and flag what you need to see. A VA can manage junk mail and reply to others on your behalf.
Layout and send e-mail blasts – You may be the builder of your brand, but there’s no law that says you have to hit every key to get the word out to your target audience. Craft your own message, but let an assistant deliver it for you.
Follow up on an unpaid invoice – Cash flow is king in a small business. Prepare a “nice” email template and phone script for your VA to follow. Often, non-payment is simply an oversight.
Research locations for your next event – Do you really want to call every banquet or conference facility to get pricing for your next event? Simply prepare a sample “request for information” that a virtual assistant will email to your list of preferred vendors and then capture responses.
Layout and copy edit a PowerPoint presentation – Let’s face it; you’re the content creator, but you can’t spell! It’s always better to have a second set of eyes to review your slide deck before it is released.
Copy edit and schedule blog posts – Nothing turns me off more than reading an article to find multiple spelling and grammar gaffes. I usually don’t make it to the end of the piece and I’m surely not the only one who feels this way. A VA also knows your blog schedule and will remind you if holes need filling to ensure continuity.
Populate your social media feed – A virtual assistant can coordinate your Facebook, Twitter, LinkedIn and Google+ streams. Some say it’s a time-suck, but I say if you aren’t fishing where the fish are, the fish will move on to other waters. Have an arsenal of generic tweets, Facebook posts and other messages ready for your VA to schedule.
As your relationship with your virtual assistant develops, you’ll find many more ways he or she can bump up the value of your time by freeing you up for the high level load.
Let’s hear it, what routine office tasks will you hand off to a virtual assistant?